Wardrobe Management

We found it important to have a production meeting early on. Production meetings are a gathering of the actors and crew to discuss the next steps. As this was our first one, we clarified job roles and set some general deadlines. This is important because it shows who is responsible for what area and the time of certain tasks that are expected to be completed. Next to playing "The Dragon", I will also be taking on the role of Wardrobe Manager and Stylist with the help of Faith B. It means we are responsible for everyone to be appropriately dressed to their characters, considering e.g. age, sex and status.

Please, see notes from the meeting.

Meeting Minutes

First Production Meeting 27.09.24

chairing the meeting: SF

present: CR, RT, HF, SG, JJ, WE, BK, PP, KH, TD, FD, FB, SF

apologies: N/A

Agenda:

Underline roles.
Directors to clarify their vision.
CR Liaising with the Charity Organisation, she will then confirm the dates with them and has also created a timeline.
SG to create marking side of the performance, JJ has already created a poster for the performance.
All elements of backstage covered.
HF has envisioned the performance to be set in early 1920's, first world war.
FB & FD has sourced some costumes already.
Performance to be more serious with a comedic undertone, SF has said to use caution with how the performance tone is set and said to comedic to do with a serious undertone. make sure to entertain the guests but make it believable.
Make sure to keep chairs 60 people maximum for seating.
The performance is going to be vaguely scripted. (could experiment with AI)
Budget wise to keep to a minimum, maximum 100 pounds.
Costumes to keep to a colour theme, masks to be sourced by FB. makeup could create masks if needed as it could keep costs down.
Lighting Design needs to have a side meeting with Set Design.
Timeline has been set for the group.

Roles for Backstage:

Producer: CR

Overall Management: JJ

Lighting Operator: WF

Directing: HF, RT

Set Design: SG

Hair and Makeup design: BK

Hair & Makeup Application: Emily

Costume Construction FD, FB

At the first production meeting, we clarified job roles, confirmed the era and style of the play and asked everyone to take pictures of clothing in their wardrobes that might be suitable for the play. We are thinking about colour matching the costumes with the characters, e.g. Blue Bird should wear a blue dress. We must take into account that expenses must be kept to the bare minimum to be able to raise more money for the charity.

Meeting minutes

Production Meeting 11.11.24

chairing the meeting: CR

present: CR, RT, HF, SG, JJ, BK, SF

apologies: N/A

Agenda:

CR has asked for a props lists, set list, hair and makeup plans, costume list, sound and lighting
Directors have made a point of how its unpredictable when actors are in.
Directors made a deadline of when scenes are to be done.
Directors want scenes blocked by Monday
Directors except everyone off script by the end of the month
Lighting team need a print out of the script
Next Friday will be when the last orders will be place.

AOB.

Lighting design has been completed

Dance in the middle of scene 2 - 3 and Santa Baby will be played by the pianist. this will be completed by FD, BK, SG

This production meeting was very different from the last one. While at the first one we were focusing on job roles , responsibilities and general ideas, here we discussed deadlines and expectations to ensure the show is ready for the 12th December. Each department needs to work hard to deliver on time. My role here is wardrobe management so I am constantly browsing and researching ideas and sourcing and purchasing missing accessories for costumes.

To make it easier for everyone, I put together a list of potential clothing pieces we could use for creating the costumes, considering the animals they are masquerading as, their hierarchy status, gender and age. I went through the costume cupboard of the college and asked everyone to look through their own wardrobes and let me know if they are struggling with sourcing anything so I can have a look for them at charity shops or order them online. My preferred online website is Vinted, as it is almost like an online charity shop, where people can upload their second-hand or never used items and others can buy them to reuse and repurpose them. We can find many different brands and companies here so there is a wide range of selection with prices starting from 1 pound only.

Please see the plan for the characters here